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Best Laptop for Quickbooks [2020 Review]

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Accounting is at the core of any successful business. Keeping track of your finances helps you understand whether you are losing business or making profits. There is a plethora of accounting software out there but none is as popular as QuickBooks. If you are using QuickBooks, whether as an accountant for a company or a sole business person, you need a laptop that will make managing the software a piece of cake.

QuickBooks has unique features that require unique laptops for maximum productivity. The good news is, we have prepared this guide to help you find the best laptop for QuickBooks in 2020. Read ahead to discover our top 5 recommendations and why we think they are the best fit for this accounting powerhouse.

Top 5 Best Laptops for QuickBooks

QuickBooks is a unique software and just any other laptop won’t cut it. There are specific features in a laptop that makes it a good fit for using this software. These include performance, display, battery life, connectivity options, and design.

We will be reviewing each of our recommendations based on these features. If you want more information, there is a special section towards the end of this guide that reviews each feature in detail.

Brand
Best Overall
ASUS ZenBook 14 UX433F
Best for the Money
Apple MacBook Air (2019)
Best Cheap Pick
Acer Aspire 5
Product
ASUS ZenBook 14 Ultra-Slim Laptop 14” FHD...
Apple 13" MacBook Air Core i5 CPU, 8GB RAM (2017...
Acer Aspire 5 Slim Laptop, 15.6 Inches FHD IPS...
Processor
4.1 GHz Intel Core i7
1.8GHz dual-core Intel Core i5
3.9 GHz Intel Core i5
RAM
16 GB LPDDR3
8GB
8 GB
Rating
Best Overall
Brand
ASUS ZenBook 14 UX433F
Product
ASUS ZenBook 14 Ultra-Slim Laptop 14” FHD...
Processor
4.1 GHz Intel Core i7
RAM
16 GB LPDDR3
Rating
Price
Best for the Money
Brand
Apple MacBook Air (2019)
Product
Apple 13" MacBook Air Core i5 CPU, 8GB RAM (2017...
Processor
1.8GHz dual-core Intel Core i5
RAM
8GB
Rating
Price
Best Cheap Pick
Brand
Acer Aspire 5
Product
Acer Aspire 5 Slim Laptop, 15.6 Inches FHD IPS...
Processor
3.9 GHz Intel Core i5
RAM
8 GB
Rating
Price

Best Overall: ASUS ZenBook 14 UX433F

ASUS ZenBook 14 Ultra-Slim Laptop 14” FHD...

Asus leverages on the ultra-thin design of this 14-inch as the main selling point. However, that is not the only reason the ZenBook 14 UX533F is going to pique your interest. The laptop has a lot going on which makes it our top recommendation for using QuickBooks.

Right off the bat, the slick design will get you falling for it even before you look at the rest of the spec sheet. There is the powerful quad-core processor powering its operations and a slim-bezeled display that makes it an easy pick among its competitors.

An Intel Core i7 processor, 8GB of RAM and 512GB of SSD storage makes the Asus Zenbook 14 UX433F a performance powerhouse. With these kinds of features, running QuickBooks on your laptop, whether the online or desktop version is going to be easy as pie.

The quad-core processor takes centerpiece when it comes to performance. With a speed of up to 1.8GHz (3.5GHz with Turbo Boost), you will be tracking your accounts fast and more efficiently than ever before.

Much of the design prowess on the Asus ZenBook 14 UX433F is concentrated around the screen. There is almost nothing around it except thin bezels that bring out an impressive 92% screen-to-body ratio. Although this is not the thinnest laptop we have seen, it is still hard not to marvel at how lightweight and elegant it feels. 

The laptop is only thick enough to allow space for the USB A ports and other outputs such as HDMI and the MicroSD slot. The body sports a metal chassis and a well-placed keyword driving the overall design to near perfection.

The Asus ZenBook 14 UX433F’s battery can endure up to 12 hours of video playback. That means even more for the QuickBooks software. Considering video playback is more power-hungry than QuickBooks, you can expect even longer battery life.

A full battery can comfortably take you through the whole day without having to plug in. The lack of USB-C charging counts for a little downside since you won’t be able to charge away from the charger. However, with such a long battery life, it is unlikely you will regret not carrying your charger.

Specifications

  • Display: 14-inch, 1,920 x 1,080, IPS
  • CPU: 1.8GHz Intel Core i7-8565U
  • GPU: Intel UHD Graphics 620
  • RAM: 8GB DDR4
  • Storage; 512GB SSD
  • Battery Life: Up to 12 hours
  • Connectivity: Dual-band 802.11ac gigabit-class Wi-Fi, Bluetooth® 5.0
  • Weight: 2.62 pounds

Pros

  • Fast performance
  • Sufficient storage
  • Impressive design
  • Lightweight
  • Long battery life
  • Innovative software

Cons

  • No USB-C charging
ASUS ZenBook 14 Ultra-Slim Laptop 14” FHD...
  • 14-Inch wide-view full HD 4-way Nano-edge bezel Display Matte
  • Latest 8th generation Intel Core i7-8565u Quad Core Processor (8M Cache up to 4 6 GHz)
  • Fast storage and memory featuring 512GB Pie NV Me SSD and16GB LPDDR3 RAM Windows 10 Home

Best for the Money: Apple MacBook Air (2019)

Apple 13' MacBook Air Core i5 CPU, 8GB RAM (2017...

The Apple MacBook Air may struggle with heavyweight software or graphic intensive games but will comfortably manage the QuickBooks software. Its performance slightly lags when compared to that of the Asus Zenbook 14. However, if you are looking for the best value for your money, this one will be hard to ignore.

Among its top pros include steady overall performance, decent battery life, and a premium design.

Apple MacBook Air is powered by a Y-Series Intel Core i5-8210Y CPU with 8GB of RAM. If you plan on using the online version of QuickBooks, you will have no noticeable issues with opening multiple tabs. For example, you can have the QuickBooks software open while using other services such as Slack to communicate with employees.

There are, of course, better performers but since you are looking for a laptop that clicks with QuickBook’s functionality without breaking a bank, anything higher will be added luxury. The 256GB SSD is also responsible for boosting the performance of the laptop. The storage is good enough but the Asus ZenBook 14 UX433F offers a better deal in this regard.

You will not find the battery life that imposing but it is still competitive. You will get a more sturdy battery with Asus ZenBook 14 UX433F though you need to spend a little more. The MacBook Air will drain its battery after about 8 hours of web browsing over Wi-Fi. This is not outstanding but it is still above average.

The MacBook Air boasts of a design that is a little dated on the MacBook Pro, but still premium and elegant. The color options are impressive. Depending on your preference, you can go with the gold version, space gray or silver. All of these colors have premium finishes that bring out an overall slick design.

The laptop weighs a mere 2.8 pounds and is about 0.2~0.6 inches thick. It is a little heavier than the Asus ZenBook 14 UX433F’s but still light enough to comfortably carry with one hand.

The MacBook Air offers solid color production on the 13-inch high-resolution display. This is not a top priority for QuickBooks but still makes it easy for you to do your work. The screen uses Apple’s True Tone display technology to boost its color performance and provide clearer output.

Specifications

  • Screen Size: 13.3 inches
  • CPU: 1.6GHz dual-core 8th-generation Intel Core i5
  • GPU: Intel UHD Graphics 617
  • RAM: 8GB
  • Storage: 256GB SSD
  • Battery Life: Up to 8 hours
  • Weight: 2.8 pounds

Pros

  • Fast performance
  • Portable
  • Elegant design
  • High-resolution display
  • Above-average battery life

Cons

  • Comes with only USB-C ports
Sale
Apple 13" MacBook Air Core i5 CPU, 8GB RAM (2017...
  • 1.8 GHz dual-core Intel Core i5 Processor
  • Intel HD Graphics 6000
  • Fast SSD Storage

Best Cheap Pick: Acer Aspire 5 

Acer Aspire 5 Slim Laptop, 15.6 Inches FHD IPS...

The Acer Aspire 5 Slim laptop is one of the best business laptops, which comes with great features to make the most out of QuickBooks. It’s one of the best-selling budget-laptops and exhibits lots of power to handle demanding tasks, including accounting with no lag. 

It is powered by a Ryzen 7 processor that can be clocked up to 4.0 GHz, and 15.6-inch 1080p IPS display. The screen has some red light filtering technologies as well, so you won’t have much eye strain when looking at the impressive display for long periods of time.

This laptop’s full-sized keyboard is very comfortable to use especially when working with numbers on QuickBooks. It’s backlit as well, making it handy to type on in low light environments. All the keys are responsive and feel solid while typing. The mousepad is exceptionally large, precise, and a joy to navigate with.

The Aspire 5 Slim Laptop is upgradable and you can put in another second stick of DDR4 RAM, for a total of 16GM. It’s fairly easy to switch up the NVMe SSD drive for one with higher capacity or even add a 2.5 inch SATA drive. Its AMD RX Vega graphics will allow you to play the most recent games in medium settings without lagging issues.

If handling light tasks in QuickBooks, the battery can last for up to 6 hours, which is enough to sustain you through a large portion of your workday. The screen can rotate all the way down 180 degrees. This capability just shows the excellent wide viewing angles, great for presenting your work to a group of people during meetings. 

An HD webcam and two built-in microphones make the laptop great for video conferencing with other people who will be able to see and hear you clearly. The laptop is equipped with the new Wi-Fi 6 standard, making it faster than the regular 802. 11 ac.

This feature is quite advantageous if you’re using QuickBooks Online. To take advantage of this feature, you’ll need a router that has the capability to churn out such fast signals.

The Aspire 5 laptop is very slim, as the name implies, measuring 0.71 inches thick. It’s also lightweight, making this powerful notebook PC perfect for traveling and going to the office. On top, it has a premium aluminum finish that improves the overall aesthetics, in addition to boosting the screen protection.

Because of the full HD display, images look very sharp, crisp, and clear at whichever angle. However, the screen is not the brightest, so you can’t work with the laptop comfortably in outdoor environments.

This laptop comes with Windows 10S mode, meaning one won’t be able to install other applications unless they are from Microsoft’s store. For this reason, you’ll have to tweak some settings to install QuickBooks and other software.

The downward-firing speakers are quite loud, but you have to raise the laptop a bit to experience the best sound. You could always hook up your headphones via the 3.5 mm jack or with Bluetooth 5.0 connectivity for more refined audio.

All things considered, you’ll find it difficult to get another notebook computer with similar build quality and specifications, for the price the Aspire 5 Slim laptop goes for. Besides its affordability, it looks beautiful, feels premium, is ultra-portable, and perfect for accountants.

Specifications 

  • Display: 15.6-inch full HD (1920 × 1080)
  • CPU: AMD Ryzen 7 3700U dual-core processor (up to 4.0 GHz)
  • GPU: RX Vega 10 graphics
  • RAM: 8 GB DDR4
  • Storage: 512 GB SSD
  • Connectivity: HDMI, USB 3.1 & 2 USB 2.0
  • Weight: 3.97 pounds

Pros

  • Thin and light
  • Good battery life
  • Easy to upgrade storage and RAM
  • Good overall port assortment
  • 1080p display with wide viewing angles
  • Backlit keyboard
  • Powerful sound from innovative speakers
  • Reasonably priced

Cons

  • No optical drive
  • No SD card slot
  • Issues with Windows 10 S mode
Acer Aspire 5 Slim Laptop, 15.6 Inches FHD IPS...
  • 8th Generation Intel Core i5-8265U Processor (Upto 3.9 gram Hz) | 8 GB DDR4 Memory | 256 GB PCIe...
  • 15.6 Inches Full HD (1920 x 1080) Widescreen LED-backlit IPS Display | Intel UHD Graphics 620
  • 1 - USB 3.1 Type C Gen 1 port, 2 - USB 3.1 Gen 1 Ports (one with Power-off Charging), 1 - USB 2.0...

Best Portable: ASUS VivoBook S15 

ASUS VivoBook S15 15.6” Slim and Portable...

The flashy green-orange finish on the Asus VivoBook S15 may be a turn off for some color critics but we think it is pretty creative. It gives the laptop a unique and slightly elegant look for a small price. However, that is not why we think this Asus model is great for QuickBooks. It’s more about portability.

If you need a lightweight laptop to do your accounting on the go without breaking a bank, the Asus VivoBook S15 may interest you. There are of course more portable options like the MacBook Air 13 and Asus ZenBook 14 but you will have to break a bank for those.

 Honestly, there is not much difference in weight despite the huge price gap. So, this one is definitely a good option if portability is your top priority.

You would expect a 15.6-inch laptop to be bulky and heavy but the Asus VivoBook is surprisingly portable. It weighs 1.8 kilograms and is 18mm thin making it a little heavier than the ZenBook 14 UX533F. That is only truer on paper because when you hold the two, you won’t feel much weight difference. 

There are few 15.inch laptops that weigh less than 2 kilograms so this one is a major win. The aluminum casing comes in silver, green, and punk pink colors which means you won’t be confined to a color you don’t like. The keyboard is fairly responsive and offers speedy typing while the big screen means you will see everything going on your QuickBooks without straining.

In terms of connectivity, the laptop comes with two USB 2.0 ports on the left side and one USB 3.1 and USB-C ports on the right. There is also a MicroSD slot, HDMI and 3.5mm audio port on the right. The VivoBook S15 is among the first laptops to use Wi-Fi 6 (802.11ax) giving it a huge advantage over competitors.

The resolution is limited to standard HD but being a budget laptop, we cannot complain about that. The impressive balance between screen size and weight in itself is enough to offset this subtle compromise.

The display is fairly attractive with crisp images and video output. You will also find the viewing angles quite convenient. The whole screen can be seen at a near 180-degrees.

The lack of a standalone GPU makes the Vivobook S15 bad at gaming, but you’re not looking for a gaming laptop. So, you are safe. The functions of the discrete GPU are performed by the integrated graphics of the processor which surprisingly, still offers good performance.

The laptop offers a stolid all-round performance which will nicely handle QuickBooks. You can even play some casual games when not adding up numbers. Thanks to the 8GB of RAM and a 1.6 GHz Intel Core i5 processor. 

There is a Core i7 variant of this laptop which is a little bit more power-hungry. The Core i5 version we are reviewing here is lenient on the battery and you can expect up to 10 hours on QuickBooks. If you watch videos or play games the battery life will be shorter.

Specifications

  • Display: 15.6 inches, 1920×1080 pixels
  • CPU: 1.6 GHz Intel Core i5
  • Graphics: Intel Integrated Graphics
  • RAM: 8GB
  • Storage: 256GB
  • Battery Life: Up to 10 hours
  • Connectivity: WiFi 6 (802.11ax), Bluetooth 5.0
  • OS: Windows 10 Home
  • Weight: 3.5 pounds

Pros

  • Portable
  • Good design
  • Affordable
  • Long battery life
  • Fast processor
  • Good connectivity options

Cons

  • Only standard HD resolution
ASUS VivoBook S15 15.6” Slim and Portable...
  • Bold Gun Metal Grey chassis with light grey accent
  • Intel Core i5-8250U processor 1.6Ghz (up to 3.4Ghz)
  • 15.6" FHD WideView Display with NanoEdge Bezel

Best Battery Life: Lenovo ThinkPad X1 Carbon

Lenovo ThinkPad X1 Carbon 14' Full HD Laptop...

The ThinkPad X1 Carbon has long been billed as the modern business laptop. Its ridiculously long battery life is among the reasons you will find it a worthy pick. 

Don’t get this wrong, though. This laptop doesn’t have the longest battery life ever; just in this list. In other words, if you want a laptop you can use for long hours without worrying about the whereabouts of the charger, the Lenovo ThinkPad X1 Carbon has a surprise for you. 

Naturally, we would expect a laptop with a high screen resolution to drain the battery super-fast. This model lasts up to 13 hours of continuous power siphoning on active usage. 

The battery is obviously a winner here. If you want a business laptop that offers a high-quality display without being mean on the battery, we recommend this Lenovo model. 

A full charge will last you through the day and some more. Note that this is only possible on light business tasks. The battery life will plummet when gaming or video editing. 

But if all you do is use QuickBooks, browse and prepare presentations, you are looking at up to 13 hours of battery life. 

The Lenovo ThinkPad X1 Carbon’s design can be perfectly described in three words: durable, slim and lightweight. It sports a sleek chassis that gives it a premium look with a lenient price tag. 

The design is minimalist with a unique touch of elegance. Whether it’s the classic branding, neat surface or smooth lines, there is a lot to arrest your attention on this model. These are all design elements you would expect from a ThinkPad but we never run out of admiration. 

The carbon and Magnesium body results in a durable and ultra-portable machine that is perfect for any business person. The bezels are a bit big and could do with a little trimming. Otherwise, the design is top of its class. 

The ThinkPad X1 Carbon comes with two display options; 1080p and 4K. If you’re only using QuickBooks and a few other business tasks, we recommend you stick to 1080p. This way you can still enjoy the vivid display without the battery taking a hit. 

4K is awesome but then this wouldn’t be the best battery life laptop anymore. You don’t really need that kind of resolution for QuickBooks. 

The Lenovo ThinkPad X1 Carbon still shines performance-wise. There are two variants of RAM and processors: 

  • Core i5-8265U CPU and 8GB
  • Core i7-8665U with vPro and 16GB of RAM

The first configuration is good enough for QuickBooks. You won’t need to spend any extra bucks on the faster processor. That’s unless you plan on doing more than just accounting.

Specifications

  • Screen Size: 14-inch, 1920 x 1080 pixels 
  • CPU: 1.9GHz Intel Core i5-4300U
  • GPU: Intel HD Graphics 4400
  • RAM: 4GB DDR3
  • Storage: 256GB SSD
  • Battery Life: Up to 13 hours 
  • Weight: 2.49 pounds 

Pros

  • Impressive battery life
  • Premium build quality
  • Highly portable 
  • Charges quickly 
  • High-quality display 
  • Comfortable keyboard 
  • Sleek design 
  • Durable 

Cons

  • A bit costly 
  • Poor audio output 
  • No Ethernet port
Lenovo ThinkPad X1 Carbon 14" Full HD Laptop...
  • Intel Core i5-8350U (4C, 1. 7 / 3. 6GHz, 6MB).
  • 8GB RAM, Soldered.
  • 256GB SSD M. 2 PCIe NVMe Opal2.

Features to Consider in a Good Laptop for QuickBooks

Screen quality

You don’t want to work on a dull screen. The screen should be both friendly to your eyes and of good quality. Consider a screen with Full HD resolution for the best experience. If you have the money you can upgrade to a 4K resolution such as that of the ThinkPad X1 Carbon. 

Person using both his laptop and tablet

Don’t strain your budget though, you don’t really need that much resolution for QuickBooks. For the widest viewing angle, buy a laptop with an IPS (in-plane switching) display.

Keyboard quality

Since you will spend a lot of time typing as you work on QuickBooks, look for a keyboard that is comfortable to use. The Asus VivoBook S15 has a really nice keyboard. A good laptop doesn’t stuff unnecessary keys into the keyboard. Avoid those with squished in number pads.

You should also consider backlit keyboards that offer the best experience when typing in dim light.

CPU

In terms of processors, anything above a Core i3 will do. If you are on a budget, a Core i5 is okay but if you are looking for faster performance you can always upgrade to a Core i7. The processor should be at least 2.4GHz or more when Turbo Boost is used.

RAM

There are a lot of decisions to make when it comes to RAM. 4G RAM of RAM will manage QuickBooks fine but since you will be running multiple programs, it might not be able to bear the weight.

So, to be on the safe side, go with at least 8GB of RAM or 16GB if you are feeling lucky financially.

Storage

For the best QuickBooks experience, we recommended solid-state drives (SSD) as opposed to discrete hard drives.

Woman sitting down using her laptop

SSDs are faster, silent and don’t make laptops bulky. You will have limited storage capacity but since we only recommended laptops with 256GB and above storage, this shouldn’t be a problem.

Battery life

Most business tasks don’t put too much pressure on the laptop’s battery. That includes using QuickBooks. All our recommendations have above 6 hours of battery lives with the Lenovo ThinkPad X1 Carbon going up to 13 hours.

To extend battery life:

  • Dim screen brightness, especially in dark areas
  •  Use less power-hungry resolution
  • Run a few applications at any given time
  • Avoid playing games. Consider buying a gaming laptop instead
Two people discussing something with both their laptops open

Build quality

You can never be careful enough with a laptop. At some point, you might drop or knock it around. You should, therefore, make build quality a priority when buying laptops. Read reviews to find out if the laptop has undergone any durability tests. Don’t just rely on the manufacturer’s information.

Conclusion

Buying a good laptop for QuickBooks may be a challenge for some people. There are many factors to consider to avoid buying the wrong laptop. These include performance, durability, display, battery life and design. We hope that this guide will help you buy a laptop that you will not only be proud of but also help to improve your productivity.